Zoho Mail Offers Free E-mail with Your Domain Name
Name: Zoho Mail (Visit Zoho Mail)
Type: Business E-mail Provider
Best Website For: Free Business E-mail
Reason it's on The Best Sites:
Zoho Mail offers features that are equal to or superior to common desktop e-mail applications. You can expect the same fluid design as Outlook and Gmail. They stand out from the pack because they offer custom domain e-mails for free (i.e. email@example.com). This is something that Google for Business charges for.
Here’s the thing about workflows. They are very difficult to understand until you actually start working with them.
But, for recruiters, juggling work comes naturally–the daily slog of candidate interviews, the never-ending list of calls and follow-ups, client meetings, and deadlines. However, there’s also enough to balance alongside all of this, like delayed time-to-fill, employee retention, surviving the competition, among other things.
This is why carefully-curated workflows within your applicant tracking system (ATS) ensure that you’re always on top of your work. Workflows help you streamline and automate all your tasks, so you can spend your time on the things that need your attention. This, in turn, increases productivity and collaboration within the team, and helps you stay focused on strategy.
How to create workflows that work.
Involve all stakeholders.
Here’s something to watch out for: Developing workflows is no cake walk. Recruiters must take into account the needs of all stakeholders –including clients, candidates, and teams — consider the big picture of matching the right candidates to the right jobs, without neglecting several other minute details that are involved in the interview process. It’s okay to create multiple workflows between two stakeholders, but be careful not to repeat the same loop anywhere.
Build workflows that same way you build strategies.
Jot down the goal you want to achieve. For example, engaging a candidate throughout their interview process, or keeping clients updated about a candidate’s progress. Once your goal is set, list steps that are mandatory to achieving it.
Consider this example. We are creating a chain of emails to be sent to candidate, triggered when they complete a certain assessment or round. To make this workflow work end-to-end:
(a) Create email templates with personalized content for each stage, specific to each job opening. List their next interview date, time and venue, elaborate on any documentation work to be processed by them, provide information about what they’re expected to prep for their next round, and offer the feedback form.
(b) Specify the criteria when each of these emails have to be triggered. Specify if you also want to send an SMS to the candidate, and add this condition.
(c) Always do a test drill before you push it out live.
Communication is the way.
More often than not, miscommunications can create significant problems. As important as it is to have a proper communication channel within the team, many companies aren’t as proactive as they could be. The Harvard Business Review stated in this article states that, “communication is critical, and it bleeds into all other workplace practices. Bottom-up communication is as important as top-down.”
Design workflows within your team’s hiring process to function like a relay race. When an interview round is conducted, trigger an SMS, schedule a task, add a calendar invite and also a gentle reminder 30 minutes prior to their next interview.
Moreover, workflows help counter human error by sticking to protocol. When you start designing workflows, you get an idea of who’s the right person to be assigned to a certain task. While organization-specific workflows are definitely challenging to design, as a recruiter you know that they are important for your organization.
We’re sure you have curated some strategies with workflows that have been clicking great with your team.
Write to us on how you use these workflows, and how they have helped you. We’re all ears.
Productive communication is key for any growing business, and when your workspace is shared and collaborative, work gets done faster and more efficiently. As the way we interact with our teams evolves, we’re improving Cliq to make sure your time at work is optimized for maximum productivity.
Raise the bar for team mobility with screen sharing
Initiate a screen sharing session to meet virtually with your colleague and collaborate in real time. Minimum interruption, guaranteed.
Once you start a screen sharing session, via Share screen, you can use the built-in audio functionality to collaborate with your colleague. You can also share your screen during a video call, and toggle between your video feed and the shared screen. This helps minimize your chances for miscommunication.
This new feature is available on both Firefox and Chrome browsers, although you’ll need to install the Cliq plugin for Chrome. Go on, share your screen and workspace, and start making decisions faster. Learn how to get started with it here.
Stay on top of your schedule with reminders
Ever been in meetings where you and your team discuss several actionable items, only to miss out on a few, post your meeting? What if you could set a clear agenda to manage your team work processes?
With Cliq’s all-new Reminders, you can set both personal and team reminders for upcoming events, projects, and tasks. Taz, Cliq’s in-house personal assistant will send you reminder notifications, so you don’t miss anything that’s on your schedule.
What’s more, you can use the Set reminder message action to set reminders for specific messages, documents, or images within your chat. You can also use the /remind command to set and assign reminders right from your chat window. Learn how to get started with reminders here.
But that’s not all!
No good ever came from information in silos, which is why it’s essential that the apps you use communicate with each other. In our previous blog post, we discussed how Cliq’s platform is powered by automation and integration, so you can make the most of your workday. Let’s take a look at a couple of Cliq’s exciting new integrations:
Keep track of your team workflows with this Asana integration. The Asana bot will send you Cliq notifications when new tasks are assigned to you and you can also use the bot to assign tasks to your colleagues. Any new unassigned tasks are posted to the team in a channel for pickup.
With Cliq’s new Trello integration, you can manage your team projects efficiently. You can view and access your Trello cards within Cliq, and add comments without having to switch between multiple tabs.
When the flow of information between the apps you use is channeled well, your workspace becomes a dynamic medium where you can automate routine tasks and streamline team workflows.
Visit the Cliq Marketplace to begin using these integrations now.
Haven’t given Cliq a spin yet? Sign up here. To learn more about Cliq’s capabilities, and what it can do for your organization, join us for our product webinars. We’d love to hear from you, so if you have any questions or feedback, leave a comment below or drop us an email at support[at]zohocliq.com.
We have planned a network infrastructure upgrade on our primary data center in the USA on July 7th, 2018 from 7:30 PM to 10:30 PM PST. This upgrade will help us support our expanding server farm more efficiently.
During this upgrade, we will be switching all Zoho services to our secondary data center to ensure that our services continue functioning. We do not expect any disturbances to the services during this period, but should you experience a disruption, please let us know immediately at firstname.lastname@example.org or tweet to us @zohocares.
I’ll update this post once the network upgrade is complete. As always, we thank you for your business and continued support for Zoho. We remain committed to continually improving our operations and infrastructure facilities to best serve your business.
If you have whitelisted our Zoho IP address, please include the following IP address also to the list.
There will be no maintenance in our EU data center and all services will operate normally.
It’s not often that you hear of a tech company taking a vintage Airstream trailer on the road to help users in their own neighborhood. Then again, Zoho’s no ordinary tech company.
That’s right: This summer, Zoho’s hitting the highway with Go Zoho! We’ll be road tripping through California—from San Francisco to Orange County—to meet new faces and help existing Zoho CRM customers. Whether you’re looking to optimize your CRM or you’re completely new to Zoho, we’ll have something for every type of business.
Are you a Zoho CRM customer who needs a little help optimizing your CRM? Or maybe you just need help with workflows? Whatever it is, we’ll have our CRM expert, Mandy, camping out in the Airstream and ready to help you with everything from assignment and scoring rules to web forms to capture your leads.
Not a Zoho customer? Not a problem! We’ll have Zoho One experts on board to show you how Zoho One can help you run your entire business, whether you’re a solopreneur, enterprise, or somewhere in between. Not to mention you’ll get a cool camp tote bag and a Zoho Airstream postcard with a fun surprise.
Running a business is hard enough without worrying about all the software you need to support it. We think it’s time software got a whole lot more friendly and a whole lot less expensive. Zoho One allows you to run your entire business with one integrated suite. That means you’ll get all the apps you need to manage everything from sales, marketing, and support to finance, HR, collaboration and productivity, and even reporting.
Come hang with us in Oakland at HustleCon, in Irvine at Eureka Summer Nights and OC Masterminds, or at any of the stops we add along the way. We welcome all entrepreneurs, startups, and businesses of all sizes. We’ll be in a bright yellow Airstream whaler driving down the highways, belting out Led Zeppelin, and honking for business software on our way to meet you. Here at Zoho, we love what we do and we love helping our users even more. We can’t wait to meet you on the road! Follow the Go Zoho journey here.
Clara is the head of Learning and Development (L&D) at Zylker Corp, and trains employees in domains like soft skills and leadership. She manages a team that conducts internal training for Zylker’s employees based in different branches across the globe. Most of her time is eaten up by tasks like tracking session schedules and manually assigning roles to teammates. As a result, Clara has no time to focus on how effective the training is, or how to better tailor course content to Zylker’s staff.
Steve runs a successful training agency. With its 12 member team the agency delivers online sessions to thousands of customers worldwide. Steve has to coordinate with each member of his team to gather customer attrition data and audience feedback for their sessions. His attention is spread so thin that Steve finds himself unable to focus on his actual job of reaching out to prospects and expanding his business.
This is Clara and Steve’s story, but it could be yours, too!
Introducing ShowTime for teams
Zoho ShowTime, the web-conferencing and online training tool, has been redesigned to serve organizations as a whole. With an all new admin console, you can now bring your entire team into a unified portal and manage your training resources from a centralized location. ShowTime’s admin console offers the convenience of assembling a fresh team, reshuffling roles among members, and streamlining resources.
Clara can now purchase one ShowTime account for her organization, invite members into the portal, and delegate administrative tasks to her most trusted subordinates. She can quickly pull data on how engaged her employees are with their training programs and is now better equipped to design courses based on this evidence.
Using the admin dashboard, Steve can visually analyze the rate of customer attrition his agency is grappling with. The trainer leaderboard statistically separates the best performers on his team from the ones who still have room for improvement. Powered by this information, Steve can now assign his best trainers to his big ticket clients. Steve can also add wings to his branding efforts by sharing his firm’s accomplishments with prospects over social media platforms.
Zoho ShowTime’s admin console automates all your administrative tasks and simplifies team management, leaving you with enough time to focus on things that matter the most.
For more information on ShowTime for teams, click here.
We would love to hear about your experience using ShowTime. If you have questions or thoughts that you would like to share, write to us at email@example.com or leave your comments below.
For nearly two millennia, ever since the days of Isocrates and Cicero, the art of rhetoric has been the heart and soul of persuading an audience. To bring an idea to life, one has to persuade the person on the other side. This holds true even in today’s meeting rooms.
Recently, we have used various presentation tools to help us convey our ideas across the table. But with more and more tools in the market, our focus gradually shifted towards the tool itself.
How many of us struggled with a poorly designed interface? When the tools you need most, and most often, are buried in drop-down menus or down under counter-intuitive options, we found ourselves spending more time and effort just navigating the software rather than telling the right story.
That’s why we decided to build the all new Zoho Show.
Introducing contextual interface – Craft your stories without any distractions. Show’s clean and clutter-free interface lets your ideas take the front seat. It also offers an intuitive formatting pane that responds to user actions. No more digging around to find the right tool.
Users need a great set of tools to visualize ideas that match their imagination. That is why Show brings you custom text boxes, silhouettes, image filters, pre-defined layouts for charts and tables, more than a dozen animation options for every element within a slide, and more.
Collaboration improves every idea. With Show’s robust commenting system, teams can collaborate, brainstorm, and provide suggestions for improving any element on a slide. You can also add rich text comments to highlight key points, or attach an image when you are out of words.
Finally, when ideas shape up, it’s time to pitch them to your audience. Broadcast slides to a remote audience or use the Presenter View for a face-to-face session and deliver slides from anywhere.
As technology continues to improve, meeting room displays are going smart and wireless. Hence, Show has introduced an app that lets you stream presentation right on your Android TV. You can also control your session using the Show app for Android devices and deliver presentations like a pro.
To convince your audience, you don’t have to be Isocrates or Cicero. Instead, you need a smart tool like Show to help you visualize and present your ideas in an appealing way.
We have a lot more in store for you.
Learn more about what’s new in Zoho Show here.
Comments? Questions? Feedback? We would love to hear from you. Write to us at firstname.lastname@example.org
Finding candidates is the hardest task for any recruiter. The industry knows this. Every day, software providers roll out new features that try to convince recruiters that this will be the silver bullet that improves their hiring. Yes, doubt remains. “Is this new social recruiting actually working?” “Do I post about this job everywhere, or only on a few platforms?” “How does this new feature actually work?”
As questions constantly loom over today’s digital recruitment age, there has always been one channel that has been consistent in fetching candidates for recruiters. The tried and true job board.
Job boards. They’re not exciting, but they’re enduring, dating back to the 80s. Since then, they’ve evolved and improved, helping millions of applicants land their dream jobs. What’s the special sauce that keeps a three-decade-old platform viable?
Here are a few things to consider.
Easy to use.
Click. Job posted. Click. Applied to the job. That’s how easy it is to use. Recruiters need not be techies to use job boards.
Light on the pocket.
There are thousands of job boards that are budget friendly and a million more that don’t even charge a penny.
Something for everyone.
There are numerous niche job boards that help to target job advertizements to qualified candidates. Furthermore, recruiters have reported that niche job boards improve the quality of candidates they receive.
Flexibility and control.
Once a job is posted on a job board, the recruiter isn’t stuck with it. All job boards give recruiters the access to enable and disable their jobs from being displayed.
Big and powerful job boards, like Monster and CareerBuilder, will always dominate Google searches. This means that recruiters can leverage their dominance. With a few judicious keywords in just one ad on a top board, recruiters can nearly guarantee that their openings will reach applicants.
Job boards will never go out of fashion, we think. So take time to perfect your job ads, understand your audience, and target job boards that have the right candidates. Because successful companies start with successful hires.
Given the unique nature of businesses, a ready-made project management solution cannot work for them all. At the same time, building a tool from the ground up exclusively for your business can be too cumbersome. This is why at Zoho Projects we combine both: an extensive app that also has customization capabilities built in. You can take the app and tailor parts of it to fit your business. Adding to the arsenal of existing customization options like custom fields, statuses, and logo, we are now introducing custom profiles and roles for users.
What are roles and profiles?
Like the name suggests, a user’s role refers to the part they play in a team or the designation they hold. A profile, on the other hand, is a set of permissions that decides what a user can and can’t do. A profile or a role can be assigned to many users, but a user is assigned a single profile and role at a given time. By customizing the default roles and profiles, and creating your own, you can get very granular about what kind of access each of your team members has. This not only ensures security, but also makes sure team members have access to only what is relevant to their work.
By default, Zoho Projects has a list of profiles with pre-defined permissions which cannot be removed. With the exception of the Admin, you can customize all other profiles and create new ones too. You can even decide which user profiles have permissions to create or edit other profiles. Learn more.
Just what is needed, no more, no less.
Let’s say Zylker’s employees have different profiles like Administrators, Managers, Technical Experts, Developers, Testers, Debuggers, Designers and a few others. Administrators and Managers need broad access across the application and have extensive privileges. While Developers and Testers have access to Tasks and Issues, it is enough for Debuggers to only access the Issues module.
Helen, the Admin, further breaks this down. A Tester has all Issue module permissions like add, edit, view, and delete, whereas a Debugger can only view and edit. Going even deeper, Helen restricts the Tester to performing edit or delete operations only on the issues they add.
But, not all of Zylker’s projects are the same. A Designer may need controlled access in one and extensive access in the other. So, Helen customizes Profile permissions for each project.
In addition to user profiles, Helen also creates new Client profiles like Technical partner and Vendor, and controls the data that they get to view and edit.
Here’s a look at the different permissions in Profiles and Roles and how they’re set in Zoho Projects:
I’ll let you in on another great update that is soon to come: You’ll also get to @mention a Role to notify everyone in the role in one go.
In other news, we had a couple of interesting features released in the recent past. Here’s a recap in case you haven’t checked them out yet.
Dependency across projects
When one project relies on another in order to move forward, it’s easy to get held up. This is now easy to manage with task dependencies across projects. Define relationships between tasks of different projects and track them closely.
Task and Project Numbering
Like issues, now both projects and tasks have unique IDs added to them. This will come in handy when you want to search more quickly or tag tasks and issues in your statuses and comments. You can edit and create your own prefixes, and also disable the Task and Project IDs for your projects.
Go ahead and give these features a whirl. We’d love to hear how these features work for each of your unique businesses.
Earlier this quarter, Microsoft made the bold move of retiring all live instances of their online database system, Access Web Apps (AWAs, for short). This left thousands stranded when the service was taken off the air, leading several disgruntled users to criticize the fickle decision.
Nevertheless, users still had multiple options to choose from in their search for viable alternatives to online database management. They could:
- Revert to using desktop-based versions of Microsoft Access. However, Large teams spanning multiple locations cannot efficiently work together on desktop-based database systems.
- Rely on online SharePoint lists as a stand-in for Access Web Apps. However, They possess severely limited functionality compared to Access Web Apps, let alone competing cloud-based databases.
- Set up SharePoint server environments and run database ecosystems on them. However, They are relatively more expensive to set up, difficult to customize, and lack a mobile component entirely.
Switch to cloud-based low-code database management systems.
The fourth option is clearly the most practical one. After all, low-code databases have been all the rage in recent years, empowering businesses to rapidly build customized database applications for themselves, without having to rely on the expertise of IT service providers.
Apparently, Microsoft thought so too. Their long-term vision was to gently nudge existing users towards the adoption of their latest no-code offering, PowerApps. Unfortunately, the nudge came out as more of a didactic shove, but it got the idea across clearly enough.
The flaw in the plan.
There’s a catch. While PowerApps does appear to be a promising new venture, it also:
- Is brand new, and does not have a consistent track record with customers.
- Is a new service that’s continuously undergoing development, and hence, cannot fully reproduce the functionality of an AWA.
- Is a risky proposition migration-wise, being addled with issues such as data loss, and a slow, kludgy process with multiple steps.
- Is not self-sufficient. It relies on integrations with other Microsoft services for certain tasks, like workflows and reporting.
- Is a no-code platform, as opposed to a low-code platform. In other words, you don’t have to code to build an app, but giving an app advanced logic would require you to have prior experience writing code.
Is PowerApps ready for the big stage yet? We’ll let you be the judge of that.
On that note, we’d like to suggest a better solution.
Zoho Creator: The next big thing in low-code development.
If you’re in the market for a fully-featured web database application, Zoho Creator is one product you should really be considering. It’s got all the functionality AWAs had to offer, and that doesn’t even scratch the surface of what it’s truly capable of. It’s been around for a decade, but of course, we have other reasons for recommending it:
- Almost every aspect of the platform relies on a simple drag-and-drop interface that focuses on minimizing coding.
- It’s completely mobile-ready. Apps built on the web are automatically available as native apps on mobile platforms.
- You can automate workflows and add logic to your application with the easy-to-use script builder.
- Gathering information is as intuitive as it is convenient. Zoho Creator’s forms support several different field types, ranging from Rich Text to multimedia.
- Data analytics gets a whole lot easier. From your basic pivot charts to advanced styles like Kanban boards, calendar reports, and even maps, all it takes to generate a report is one click.
- You can build exhaustive dashboards without writing a single line of code. That’s right, what usually takes weeks to build can be assembled in less than a couple of hours.
- The platform integrates seamlessly with a number of external services via built-in integrations, APIs, and/or Zapier.
Change is good.
Migrating your Web App (or Access Database, for that matter) to Zoho Creator is quick, easy, and comprehensive. We’ve even got a handy tool for it. The best part? If you purchase our annual Premium plan, we’ll throw in two extra months with your subscription, completely on the house.
Still with us? Migrate your Web App or database to Zoho Creator, now!
Work has taken many shapes over the ages, from agrarian to industrial to the information-based jobs of today. With technology developing at an ever-increasing rate, the workplace is changing right along with it.
For one, organizational structures have changed. Companies with just one top-down chain of command are less common, as businesses become flatter and more decentralized. With looser hierarchies, workers have more access to directly contribute to projects and problem statements.
And just as management has become decentralized, so too has the flow of information. With dispersed points of control, information comes from almost everywhere—everyone has an idea and every idea has a platform. This wealth of data, though, should not discourage teams from looking inward and utilizing the years of experience their older colleagues possess. Conserving these strengths and then building on them can be a challenging task, but one with potential to pay off handsomely in the future.
Third, work is no longer just measured on an individual basis. Productivity is increasingly about what we do as a team, rather than just what one person can do on their own.
And finally, information must be accessible at all times. With high speed internet and social media, access to the right information at the right time is simply not up for debate.
Work in the cloud
According to an article in The Guardian, cloud computing has altered how we work. With businesses expanding globally and the need for crowdsourcing work at cheaper rates, there’s been a marked increase in the number of dispersed workspaces—people working from different locations—and the need to collate these bits and pieces into a cohesive whole. Combining these efforts while staying updated is a constant challenge.
So, what’s next? Artificial intelligence?
That same article also says that 45% of the jobs in the US are threatened by automation over the next two decades. However, though technological improvements have affected jobs in the past, they’ve always lead to the creation of new ones. This gives us confidence that, AI or not, work will always exist, though in altered shapes and forms.
So while we’re waiting to find out where the future is taking us, why not join our upcoming webinar and learn about a new product we’ve built—one that aims to cater to both current work trends and team structures, and the ones yet to come.
We’d love to hear your thoughts about how you think work will change in the future, so leave us a comment below and get the conversation started!