Add a To-Do Item to Your Todoist Account When You Miss a Call
Name: Todoist (Visit Todoist)
Type: To-Do List Service
Best Website For: Feature Rich To-Do List Manager
Reason it's on The Best Sites:
Todoist has several competitors but it outshines them when it comes to its ability to interpret voice commands and its integration with IFTTT. You can, for instance, have IFTTT add an entry to your to-do list whenever you miss a call. Power users can opt for the paid version.
It’s that time of year again. Pumpkin spice lattes, not one but two brand-new iPhones, and the latest and greatest in the world of iOS. Of course, this means all-new powers for your mobile devices (whether you shell out for the new iPhone X or not). This year, there are a couple of big changes with iOS 11 that will make organizing your life with Todoist that much easier.
Got a new task? Just ask Siri
Siri can already do a lot to help you take on the day: keep track of your appointments, prepare you for the day’s weather, read you your emails, draft your text messages, and call you a Lyft – just for starters. It only makes sense for her to manage your Todoist tasks for you too. With Apple’s launch of iOS 11, Siri will be able to help you stay on top of it all, at work and in life.*
Need to follow up on a task when you get to the office tomorrow? Tell Siri to add it to your Todoist along with a due date.
Want to check which tasks you have left for today? Just ask Siri to show you all tasks in Todoist due today.
Are you thinking about your household tasks for the upcoming week? Simply tell Siri to show you all tasks in your “home” list in Todoist.
No need to open Todoist. No need to even touch the keyboard. It’s an even faster way to get tasks out of your head and organized in your to-do list. Find out the particulars of using Todoist with Siri in the Help Center.
*For now, Todoist only integrates with Siri on iPhone and iPad. We’re working on adding support for Siri on Apple Watch. You can subscribe to our blog to be the first to know about future updates.
In other news: Drag and drop comes to iPad too
Mobile devices have increased our productivity in a lot of ways, but nothing can replace the intuitive speed of dragging a file on your computer and the satisfying thunk of dropping it in just the right place.
With the release of iOS 11, you’ll be able drag and drop just about anything – text messages, URLs, emails, images, PDFs, files – to Todoist on your iPad too! Just enter Multitasking mode on your iPad, long press on any item, and drag it to Todoist.
Here are just a few of the things you can do with your newfound drag-and-drop powers:
Drag an email to a project to automatically create a new task. The email subject will become the task name and will link back to the original email in the Mail app.
Drag an URL to Todoist’s Quick Add button to open a new task with the link prepopulated in the task field.
Drag a PDF to a task or project comment so you can easily refer back to it later, or to quickly share it with a coworker.
Those examples are just scratching the surface. Play around with the new drag and drop and discover what’s most useful for your Todoist workflow.
Get the most out of Todoist for iOS 11 with a new pair of AirPods
It doesn’t look like the headphone jack is returning to iPhones any time soon (RIP). The good news is, we’re giving away a new pair of AirPods so you can enjoy all of the wireless productivity with Todoist and Siri. Just double tap either AirPod, ask Siri to add a task to your Todoist, and continue on your merry way.
How to enter to win:
Todoist’s new integration with Siri can help you get more done. But what if Siri actually completed your to-do list items for you?
What if getting things done was as simple as just asking?
- “Hey Siri, file my taxes.”
- “Hey Siri, pick up my kids from school at 3PM.”
- “Hey Siri, study for my chemistry midterm.”
We can dream, right? With that in mind, here’s how to enter to win a pair of Apple AirPods:
- Head to Twitter and tweet the one task you’d ask Siri to complete for you to make your life easier.
- Attach an image that best reflects your task to your tweet.
- Include the hashtag #TodoistHandsFree
That’s it! You’ll be automatically entered to win one of three pairs of Apple AirPods. This contest closes on Tuesday October 3rd, 2017. Three different winners will be randomly chosen out of all proper entries and will be announced on Twitter within five business days of the contest closing.
Let your productive imagination run wild…
Ready to get started using all of Todoist’s new features for iOS? Be sure to update your phone to iOS 11 and download the latest version of Todoist. Let us know how you’re using Todoist for iOS 11 on Twitter at @todoist.
The post “Hey Siri, add a task to my Todoist” (plus Drag and Drop for iPad and an AirPods giveaway) appeared first on Todoist Blog.
At Doist, we’ve always questioned the conventional way of doing things.
While other startups live and die on VC funding, we’ve built our company independently and sustainably. While other companies seek a quick exit by acquisition, our team doubles down on our long-term vision.
As the market lurches towards an always-on culture in which stressed out employees must sacrifice their personal lives for short-term goals, Doist subscribes to an entirely different vision of the future of work. We believe that a calmer, more balanced, more fulfilling way of working and living is possible – this philosophy guides the way we design our products, the way we work as a team, and the way we live our lives.
That’s why, today, we’re making a bet – a bet against real-time team chat apps.
You know them, you probably use them, and you might actually like them. We did too.
In 2014, our team, which is entirely remote, tried Slack. Our team communication flourished like never before, even though many of us had never met in person. We shared GIFs, we shared laughs, and we shared a level of interaction that we’d never experienced before.
But, the Slack honeymoon didn’t last long.
Communication wasn’t happening asynchronously – it was happening in real-time, by the minute, all day long. Issues and solutions discussed by teammates in Europe and Asia were already buried six feet under by the time teammates in the Americas even woke up.
Team knowledge wasn’t being preserved. Conversations weren’t inclusive or transparent. Communication was disorganized and chaotic. Worse still, keeping up with the group’s chat was beginning to take up more and more of our team’s time and attention.
Using real-time group chat was a completely unsustainable, and unfair, way to run a remote-first company.
That’s when we realized we needed a tool that supported our team values – of craftsmanship, focus, impact, balance, and clear communication – instead of undermining them. If we were experiencing these frustrations with real-time, all-the-time communication, other teams like ours were probably experiencing them too.
Today, after nearly three years of development, we’re launching a calmer, more organized team communication app: Twist.
Twist is our bet against real-time messaging apps, and our bet for communication that happens on your schedule. You choose when to disconnect to do deep, uninterrupted work and when to connect to catch up.
It’s our bet against chaotic, one-line-at-a-time chat, and for the organized, thoughtful conversations that move work forward.
Most importantly, it’s our bet against team cultures that require people to be constantly connected, and for cultures that prioritize focused, meaningful productivity. (And let people sign out at the end of the day, guilt-free.)
We’re taking on some of the biggest players in the market – Slack, Microsoft Teams, Workplace by Facebook, Google’s upcoming Hangouts Chat – because we believe that teams deserve less pressure to constantly keep up with group chat, and more space to focus on the work that matters.
If you believe that too, we’d love for you to join us today at twistapp.com.
Read more about our approach to work:
- Why we’re betting against real-time team messaging
- How Doist makes remote work happen
- Why “deep work” is becoming a competitive advantage for companies
- Why we don’t have an exit strategy
The post Announcing Twist, a fundamentally different way to work together appeared first on Todoist Blog.
These days Microsoft is on a mission to make our Windows 10 experience easier. Whether we’re gliding between apps with a click or peeking at our notifications with a swipe, the newest version of Windows includes time-savers that make even the most discerning productivity nuts (like us) sit up and take note.
That’s why we launched Todoist for Windows 10 in 2016 with native features like live tiles that let you pin your favorite projects to Start and an expanded comments pane for easier team discussions.
But we didn’t stop there. Over the last year, Todoist for Windows 10 has become easier, faster and more effective for teams, and we’ve got even more in store for the future. Read on to find out what’s new and what’s next.
In our never-ending quest to let you add tasks as fast as you can think of them, we’ve revamped the smart quick add. In addition to a more polished design, you’ll also notice that quick add now automatically recognizes elements like dates, priorities, labels and projects much faster than before.
Setting due dates is easier than ever thanks to the simplified task scheduler which includes a cleaner calendar view and scheduling buttons.
If you create a lot of team projects, the updated project creation panel will save you time by letting you share a project you’ve just created instead of having to share it in a second step.
As you progress with Todoist, your project list can get overwhelming. No longer, as you can now keep finished projects out of view by archiving and viewing archived projects.
You can now import and export projects, especially useful for sharing templates with teammates. Now there’s no need to manually copy over task lists when you have recurring projects.
Finally, your Todoist is snappier than ever as we’ve completed several performance and stability upgrades.
Here’s a peek at our next wave of improvements and features:
We’re improving offline sync so it works seamlessly whenever your device goes offline. Some of you experience sync difficulties and we take this very seriously.
A note to developers: We’re planning on open-sourcing the new sync and store library we’re developing for Todoist for Windows 10. If you’re interested in using it to create your own UWP apps, follow our Head of Windows, Jan, to find out when it will launch.
You’ll soon be able to widen and simplify your task view by hiding the left panel.
We’re experimenting with Windows 10 picture-in-picture mode which lets you view a small quick add window while working with other apps.
Finally, we’re continuing to adapt to the evolving Windows design language and ensure that the app works equally fast with both touch and mouse.
A Farewell to TaskCrunch and Boards
It’s time to say goodbye as we sunset two of our Windows 10 experimental apps, TaskCrunch and Boards, to focus our resources on improving Todoist for Windows 10.
TaskCrunch was a fully-featured task manager for Windows phones that synced with Todoist before we had our own universal Windows app. Boards was an experiment in organizing Todoist tasks using a Kanban workflow.
We’re grateful to all of you who’ve provided feedback for both apps. We’ve learned a lot about the way you like to use Windows 10 and your input will improve the Todoist user experience in the future, especially when it comes to developing new ways to visualize your task lists. Stay tuned!
P.S. We’re hiring
Interested in UWP? We’re always looking for developers to join our growing Windows team. If you’d like to join a company dedicated to creating intuitive, effective and efficient user experiences using the latest available features, let us know.
When I first started at Doist, we were 3 people working from 2 countries. Today, we’re 51 people working from 20 countries and counting. The idea of building a remote company wasn’t something we explicitly discussed at the start – it simply grew out of necessity.
One of the challenges when you start out as a bootstrapped company with an unknown brand and little cash on hand is access to talent. Amir and I were working from Santiago, Chile, and at that time we hadn’t come to understand the ins and outs of the country well enough to find the right people locally. When Amir decided it was finally time to hire someone to help answer support tickets, he struck gold with Doist’s first employee, David, on the global freelance platform Elance (now Upwork).
That first hire set us down the remote-first path. David was providing support out of Poland, and Roman was coding from Belarus. When Brenna, a contact of Amir’s from Start-Up Chile, was hired as Head of Marketing she never came to work from the office in Santiago even though she lived just 15 minutes away!
How do you build a high-functioning, united team without face-to-face interactions? This post is a reflection on our journey and the key things we’ve done that have been fundamental to thriving as a remote team. They’re issues all companies face, but ones that present unique challenges when you don’t see each other face-to-face every day. We’ve adapted with ways of working that we think any company could benefit from, but are especially pertinent for people looking to grow their own remote teams.
For us, it starts with a laser sharp focus on hiring the right people.
Hiring calmly & carefully
As a bootstrapped company, we’ve always had a conservative approach to scaling the team. We know that more people doesn’t necessarily equal greater output, and we don’t hire faster than the culture can absorb new team members. Employee headcount is something we consider a vanity number – it says little about how well the company is actually doing.
Screening for values
When we hire, we look specifically for people who share the same fundamental values as us. That’s not to say we hire cookie cutters replicas of ourselves – our diverse perspectives 100% lead to better decisions, a better product, and a better team culture – but everyone needs to be on the same page in terms of how we communicate and work.
Micromanaging is inefficient at any company, but at a remote company it’s simply not an option. You need to hire people you can trust from day one.
As in any growing company, we’ve made hiring mistakes, but we’ve worked hard to learn from them. One thing we’ve realized is that technical skills alone aren’t enough. If your teammates don’t truly believe in what you’re trying to accomplish as a company, it’s difficult to keep everyone on a remote team rowing in the same direction.
That’s why applications without a cover letter are an outright deal breaker for us. We reject it without even looking at the person’s resume. We’re often criticized for this and, yes, we miss out on candidates with great experience and technical skills. But we’re okay with it. Clear communication, passion, and craftsmanship are some of our core values, and a personal cover letter aids us in screening for these. A well-written cover letter gives a clear indication of whether the candidate is just interested in the prospect of a remote job, or if they’re excited about being part of the solution to the specific problems we’re working on.
After that initial application screening, we don’t make a job offer unless the person has undergone at least one test task and at least three interviews with three different Doisters. Interview questions are often directly related to our values. There aren’t necessarily right or wrong answers to these, but they are very helpful to raise red flags that might indicate a potential value mismatch.
Looking for “Jack & Jills of all trades”
When everyone on the team is remote, it’s vital to hire proactive, curious people who won’t wait for a specific set of instructions. That’s why one of the most important things we look for in interviews are “Jacks & Jills of all trades” – people who take ownership over learning new skills.
We ask questions to see not only if this person has the role-related knowledge necessary for the job, but will they be able to take on new responsibilities if needed? Do they have a general interest in expanding beyond their own field? Are they curious about things outside of what they’re already competent in? Some of our favorite interview questions are:
- “Tell us about something new you recently taught yourself.”
- “What’s something you want to get better at professionally?”
- “What’s something you’ve totally geeked out about recently (doesn’t have to be about work)?”
If it’s not a “Hell Yeah!”, it’s a no
In the end, all interviewers must vouch strongly for the candidate as a great fit. We refer back to Derek Sivers’ No “yes.” Either “HELL YEAH” or “no” mentality in making all hiring decisions. We don’t have an exit plan – we want to build a company that outlives us. This is an ambitious goal, and we only stand a chance to realize it if we manage to hire people who truly believe in what we’re doing.
An employee-centric, sustainable vision
One of the biggest challenges in adapting to remote work – particularly once you’ve been successful hiring smart, proactive people who are excited about the job they’re doing – is knowing where to draw the line between work and life. When you’re in complete control of how you spend your time, it’s hard to ever feel like you’ve done enough. However, we believe strongly that to be a sustainable business, employees need to be able to have rich lives outside of work too.
We set the expectation from the get-go that no one should be working long hours or during the weekends. (Support is the exception to the rule, but they get equivalent time off after a weekend shift.) Eight hours of effective work five days a week is more than enough to get everything done (we are in the productivity business, after all). We enforce this rule strictly! It’s never acceptable to post an out of office notice to the team that includes any type of phrasing like “I’ll be mostly offline, but if needed you can reach me at xxx.” We have some pretty creative writers on the team who never fail to rephrase offending posts with a funny touch.
We’re all role models and things like this can easily creep into the culture even if only a few people start breaking the rules. This means that if a team member responds to a message while they’re supposed to be off, the person is gently but firmly suggested to log the heck off!
To help hold ourselves accountable, we implemented a new vacation mode feature in Twist, our team communication tool, so that we can set ourselves as “away” ahead of time. While in vacation mode, all notifications are turned off and a special vacation avatar automatically replaces our normal one. It serves as a reminder for everyone to be mindful of their teammates’ time off and know that, if they do send a message, they shouldn’t expect a response until that person is back at work.
We’ve also tried to reflect a commitment to work-life balance in our employee perks. We need our team members to thrive for many years to come and it’s important we all stay mentally and physically healthy. Some of the perks we offer to support this philosophy are:
- Mandatory five weeks of paid vacation per year in addition to national holidays in your country of residence.
- Mandatory eighteen weeks of paid maternity leave and five weeks of paid paternity/adoption leave.
- Flexible work schedule with no requirement to be online at any certain time
- Work from the global location of your choice as long as there is access to a stable Internet connection
- A co-working office of your choice for anyone who needs to get out of the house and be around people
- Monthly reimbursement of exercise activities
- Healthy snack stipend
- Education stipend
- And more.
Making sure the way we communicate aligns with our values
Perks are great, but they only go so far in building a unified, productive remote team. The true cornerstone of our company and culture – the reason we’ve been able to become a leader in an incredibly crowded market – is the way we communicate.
Meetings are a rarity at Doist. We have very few regular meetings and generally only schedule ad hoc ones when we feel that “face-to-face” communication is necessary to move a project forward.
Nowadays, the only time we use internal email is when a new team member is onboarded.
95% of our team communication is asynchronous (as opposed to real-time like meetings or group chat) as well as transparent and searchable (unlike email). Keeping communication fully accessible to the whole team supports one of Doist’s core beliefs: the best argument always wins – regardless of who you are, your title, or your seniority. It’s impossible to live by such a rule in a remote structure unless you have a centralized place with full transparency around what’s going on, including decision-making.
Learning from Slack
Before we built Twist, we actually used Slack. It was a great tool – fun and easy-to-use (who doesn’t love a good GIF?). And it certainly helped us feel more like a team than disconnected individuals. But it had other negative side effects. Keeping up with Slack conversations started consuming more and more time. People felt they had to be online constantly to not miss out on something important. This quickly became a glaring problem.
Individuals in outlying timezones, or those who went offline for extended periods during the day to do deep work, were excluded from conversations. The work-life balance we cared so deeply about was under immense pressure. We realized that the kind of communication Slack was set up for didn’t support our values of clear communication, craftsmanship, balance, focus, and impact. We could see it was taking a toll on people, but when we looked for alternatives, it seemed that the whole market was following a similar real-time, group chat model.
It was then that we decided to double down on the product development of Twist. After just 4-5 months, we moved the entire team – and all of our company’s communication – from Slack to Twist in one go. It was rough. I recall having calls with colleagues about how we felt Twist just didn’t do it for us, we were missing Slack and all its bells and whistles.
Today the product has matured a lot, and I can honestly say that Twist has become the heartbeat of Doist. Threaded communication keeps all our conversations organized by topic so a designer in Taiwan can catch up and contribute to a discussion that happened 10 hours ago during US work hours. Work rarely happens outside of Twist, even in the small office we have for the contingent of six working from Porto, Portugal. Whenever issues are discussed offline or on calls, the outcome of these discussions is always shared with the relevant teammates on Twist.
Remote first = Async first
Everyone at Doist knows that asynchronous communication is the default, and no one should expect an immediate response from their teammates. Not only does this make working with people in other time zones possible, but it also gives people the freedom to disconnect to focus completely on their work and come back to respond later.
In Twist, threads keep everything separated by topic so people don’t get left out of entire conversations because the group chat moved on to other things. It’s how we’re able to strike a balance between meaningful productivity and productive communication.
Transparent and accessible
The vast majority of our Twist channels are public, so even teammates who weren’t directly notified about a discussion can browse or search for the whole conversation. Because everything’s organized by topic, it makes it easy for someone to search for the information they need and get all of the context of the original conversation without having to wait on someone else who might be asleep halfway across the world.
This accessibility of information has also had an unintended benefit of making new employee onboarding incredibly easy. We just add new teammates to relevant Twist channels and they can browse at their leisure to learn more about specific topics. They get to see exactly how we work together to get feedback, troubleshoot issues, and make decisions from start to finish. It’s been an awesome way to immerse new employees in how our company operates and for them to get up to speed on what’s currently going on without any added work on our end.
Of course, when anything in the conversation becomes actionable we add a task or create a new project in Todoist with a link back to the original Twist thread for reference.
Other tools in Doist’s remote work toolbox
We’re proud “dog-fooders” of our own products, but in a diverse and fully distributed team we can’t make do with just Todoist and Twist.
The design team consists of eight people located in six countries: Portugal, England, Germany, Spain, Greece and Taiwan. They use Sketch, Adobe Creative Suite, Dropbox, Dropbox Paper, Marvel & Zeplin for collaborating on everything from new feature UX/UI design to landing pages to blog post illustrations.
Our support team consists of people in Brazil, Canada, Jamaica, Poland, Spain, United Kingdom and the Philippines, and they collaborate to support our customers in Zendesk.
Of course, our developers use Github.
Since we don’t have what we consider a physical headquarters, we looked at what other companies did to bring people together. The outcome was to allocate money for a yearly retreat to bring everybody together in one place to get to know each other better, bond, and have face-to-face discussions.
In 2015 we went to Menorca in Spain, last year we flew everybody to Iceland, and just recently we met 50+ people in Athens and had a whale of time together. We spend a relatively small amount of time in formal work sessions, and the rest of the time exploring the beautiful places we’re in and having impromptu conversations with people across teams.
A post shared by Todoist (@todoistofficial) on
Those retreats undoubtedly help bond the team together and reignite energy in what we’re working toward, but the fact is that it’s just one week a year. Everything else we do throughout the year to live up to our professed values is much more important.
Current challenges and experimentation (a.k.a. growing pains)
As our team grew to 30-40 people last year, we started to feel the need for a system to keep everybody on the same page to maintain a high level of productivity. It got harder to follow what was going on and who was in charge of what. Deadlines weren’t getting met (or even set in some cases). We had to ask ourselves how we could stay productive and grow the team at the same time.
Initially we tried to implement an Objectives and Key Results (OKR) system similar to what Intel and Google use – it didn’t go well. OKRs helped promote transparency, but they didn’t help us define exactly what projects would ship across which teams and when. There was still no accountability to deadlines, tracking and updating the system added a lot of overhead, and it didn’t provide a clear framework for people to align their individual work priorities when there were dependencies in projects across teams.
To try and solve that last problem, we attempted to adopt Spotify’s Engineering Culture System which uses the concept of having Squads that consist of small, autonomous, cross-functional teams. That didn’t work super well “out of the package” either. Their system was optimized for teams located in the same office and for a large enough company where dedicated, multidisciplinary resources are available for each squad.
The DO system
Ultimately, we created our own hybrid of the two systems – goals and squads – in what we call the DO (Doist Objective) System. The system is output-focused rather than outcome-focused. That is, our quarterly goals consist of things we have full control over shipping. For example, one Quarter 2 goal is “ship version one of the Todoist Help Center redesign”.
A short-term, cross-functional squad is created for each DO – in the example above, a product marketer/copywriter, a designer, and a front-end developer. A squad leader is tasked with setting timelines and coordinating the project from start to finish. Each squad has a dedicated Todoist project to track tasks and deadlines and a Twist channel for high-level communication so there’s never a question of where to find the relevant information.
It’s still very early on in our implementation of DOs and we’re bound to run into new issues that we’ll have to adapt to (the way we work is always an iterative process after all). But we feel like the DO system is a better fit for how we work – light on process with a focus on shipping concrete things quickly – and addresses the big issues we face in coordinating a larger team. The whole company now knows which projects should receive the highest priority. Temporary squads are created as needed and are kept small to minimize communication overhead. And there’s a single person responsible for setting and enforcing deadlines.
We’re still learning, but we hope to evolve the DO system into a tested methodology that other remote teams can adopt and improve upon.
The future of work
We feel that we’ve managed to create a remote environment in which people can thrive, grow and strike a healthy work-life balance. In the six years Doist has existed as a commercial product, only three people have voluntarily left the company. All three of them went to start their own projects.
We believe that remote work is the future, but companies (Doist included) have a long way to go to develop all of the best practices and processes to support it. We’re excited to be a part of solving these problems and building the future we want to work in.
Have questions about the way we work? Ask away. We’re happy to share and learn from you too.
P.S. For us, Twist isn’t just a product or platform – it represents a fundamentally different way of working and communicating that focuses on putting awesome things out into the world. If the way we work resonates with you, you may find that Twist works for your team too. You can request a beta invite here.
P.P.S. We’re hiring.
Gone are the days when we had to shout across our desks to find out what our teammates were up to… for the most part. But the endless digital notifications we now get can be equally distracting, not to mention completely overwhelming.
That’s why we’ve revamped the way notifications work in Todoist to make it 100x easier to keep track of what’s going on in shared projects.
In the dark ages (a.k.a. before last week), new notifications in Todoist were marked as read as soon as you opened up the notifications drawer. That was OK if you were getting one or two notifications at a time. Not so good when you needed to follow up on dozens of new notifications. It was super easy to miss an important comment or task update.
Now, individual notifications will be marked as read only when you’ve actually seen what the notification is notifying you about – a not-so-subtle, very important distinction.
There’s a small circle next to each notification that indicates whether you’ve read it or not. Now you can open up the notification drawer and check on each new item one at a time – click the circle to manually mark a notification as read or click through to see the relevant task, project, or comment.
If you want to mark all your notifications as read in one go, just click Mark all as Read in the top-right corner of the notifications drawer. (In the iOS and Android apps, it’s the checkmark icon in the top-right.)
What’s more, you can mark an old notification as unread by clicking on the circle. A great way to flag important updates for follow-up later.
And that’s it. It’s the latest small step in our quest to make collaboration in Todoist easier while keeping things clean and simple.
– The Todoist Team
P.S. Haven’t tried collaborating in Todoist yet? Try it out with a spouse or coworker. Here’s how.
The post An Easier Way to Keep Track of your Todoist Notifications appeared first on Todoist Blog.
“We have so much time and so little to do. Strike that, reverse it.” – Willy Wonka
Over the years, some of our loyal users have made a keen observation: while you can’t create more time, you may be able to use it more wisely if you could see your potentially infinite task list inside the regrettably finite space of your Google Calendar.
For those loyal users (and everyone else too), that day has finally arrived!
With a real-time, 2-way sync between Todoist and Google Calendar (yes, you read that right – real-time, 2-way), you’ll be able to visualize, organize, and prioritize your tasks from inside your calendar. Any changes you make in Google Calendar will instantly be reflected back in Todoist and vice versa:
- Get a clear overview of your tasks for the day, week, month, neatly laid out inside your calendar.
- Plan out big projects in your calendar so you know you can hit each milestone on time.
- Focus on what’s most important by actually blocking off time for your tasks in your calendar.
- Adjust your plan as you go – drag-and-drop events in your calendar and see the changed due dates instantly reflected back in your Todoist.
- Relax knowing that everything’s organized and accounted for
How it works:
Once you authorize the integration, tasks with a due date and/or time in Todoist will automatically be added to a Google calendar of your choosing. (You can also choose to only sync tasks from a specific project.)
Likewise, any events created in that calendar will automatically be added to the Todoist project of your choosing.
Of course with a true 2-way sync, changes you make in Google Calendar – like editing an event name or changing the date – will instantly be reflected back in Todoist, and vice versa.
All tasks created from Google Calendar will have a default @gcal label. (You can change the label by editing the integration after you’ve connected the apps).
Heads up: For all of you out there who’ve hacked together your own Google Calendar integration with IFTTT or Zapier, this 2-way sync will likely end up duplicating some of your tasks. To avoid an infinite loop of task duplication, we recommend turning off all previous calendar integrations first.
To connect your Todoist with Google Calendar:
- Sign into the Todoist web app (this integration can only be authorized via the web app).
- Click on the gear icon in the upper-right and select Settings.
- Navigate to the Integrations tab.
- Click Connect next to Google Calendar.
After signing into your Google account, you’ll be asked:
- Which calendar you want your tasks added to. You can choose one of your existing calendars, but we recommend creating a new one just for your Todoist tasks. That way you’ll be able to toggle them on and off in your calendar view or remove them from your Google Calendar entirely if you decide to stop the integration. Only events created in that calendar will be added as Todoist tasks.
- To sync your entire Todoist account or just a specific project. For example, you may have a Meetings or Content Calendar project that you want synced with Google Calendar, but nothing else. For now, you’ll only be able to sync one project this way. We may add support to select multiple projects to sync in the future.
- Which Todoist project you want new Google Calendar tasks added to. New events created in the connected calendar will automatically be added to this project. If you’re not sure which project to select, we recommend using your Todoist Inbox. You can always move the tasks to another project later.
- A default event duration. New Todoist tasks with a due date and time will show up in Google Calendar with this duration. You can always make changes to the event in Google Calendar once it’s created.
- Whether or not you want to sync tasks with a due date but no time. You can choose to sync these tasks as all day events in Google Calendar, or you can opt to only sync tasks with a due date and time.
Quick Tip: You can set a custom event duration from Todoist on a task by task basis by typing something like [80m] into the task name. When you save the task, “[80m]” will be removed from the task name and a new Google Calendar event will be created with a duration of 1 hour and 20 minutes. For now, this will only work using “m” (for minutes).
We know many of you have been waiting a long time for this integration. If Karma points were measured by patience, you’d be enlightened 10 times over.
Once you’ve had a chance to try it out, we’d love to hear your feedback. Is it working like you expected? Is there something you’d like to add or change? Reach out at support.todoist.com or tweet us @todoist.
The post A real-time, 2-way sync between Google Calendar and Todoist appeared first on Todoist Blog.
To-do lists start out so small and manageable. A few tasks here, a few tasks there. It’s all so well-intentioned.
But unfortunately, the more you feed them, the faster they grow. Before you can say “Getting Things Done”, your cute little to-do list turns into a stress monster that only serves as a reminder of how much you’re not doing. Not good.
That’s where Todoist filters come in.
Filters let you create and save any task view so you can focus on the right tasks at the right time. That means you can keep getting everything organized outside of your head without getting overwhelmed.
Now there are even more filter options so you can hone in on exactly the right tasks, and save those important task views for easy reference any time. (And they’ll now work exactly the same across all your Todoist platforms, which hasn’t always been the case. Sorry about that )
If you’ve never used filters before, here’s an overview of how they can help make even the most unruly to-do lists manageable again.
If you’re already a filter pro, read on to learn the new ways you’ll be able to slice and dice your tasks (including some highly requested ones)…
(This update is already live on most Todoist platforms and will be rolling out on iOS over the next day.)
Filter for tasks assigned to (or by) a teammate
Delegating tasks in Todoist is a magical thing – in one click they disappear from your to-do list and you can stop worrying about them. However, the magic only works when you’re confident those tasks have been followed up on.
Now you can easily create a search for tasks assigned to, or by, each of your teammates – ideal for checking on the status of delegated tasks or for effortlessly creating an agenda for your next one-on-one.
- Create a filter for assigned to: collaborator name. For example, assigned to: Allan will show all tasks assigned to Allan. Assigned to: others will show all tasks assigned to any of your teammates regardless of who assigned them.
- Create a filter for assigned by: collaborator name. For example, assigned by: me will show all tasks you assigned to others.
These new filters are even more powerful when used in combination. For example:
- 7 days & assigned to: Becky will show all tasks due in the next 7 days that are assigned to Becky.
- overdue & assigned to: others will show all overdue tasks assigned to others.
- assigned to: Becky & assigned by: me will show all tasks that you assigned to Becky.
- assigned to: me & assigned by: Becky will show all tasks that Becky assigned to you.
Filter for unassigned tasks
Make sure nothing falls through the cracks by filtering for all unassigned tasks. You can quickly add tasks throughout the day, then check your “Unassigned” filter to decide who to assign them to later.
- Use the query shared & !assigned to create a list of all tasks in shared projects that haven’t been assigned to anyone.
Quick Tip: You can also create a filter for all tasks without a due date (filter query: no date). It’s another handy filter to check on a daily or weekly basis to make sure you never miss something important.
Choose to include or exclude sub-projects
This new filter super power makes it much much easier to create the exact task view you want.
Say you have two high-level parent projects called “Work” and “Personal” with various sub-projects nested under each one. Now you can easily create one filter for all your “Work” tasks including all sub-projects, and a separate filter for all your “Personal” projects including all sub-projects.
- ##project name will search that project and all of its sub-projects.
- #project name will search just that one project.
Why is this small change super handy? When you get to work you may want to view all your work tasks that are due today. Just create the filter today & ##Work to pull up all tasks due today that are in “Work” and any of its sub-projects. There’s your to-do list ready to go at the start of every day.
Similarly, you can create a separate filter today & ##Personal for all tasks that are in your “Personal” project, or any of its sub-projects, that are due today. You can focus on those when you get home without being distracted by any work tasks on your list.
Filter by the date a task was created
Now you can also create new filters based on when a task was created:
- Type in the filter query: created: date
For example, you can use the query created before: -365 days to search for all tasks created more than a year ago. Not that any of us have ever had neglected tasks gathering years of dust in the deep, dark corners of our to-do lists…
Filter for recurring tasks
Just use the query recurring to review all of your tasks with recurring due dates.
That was a lot of filter-y goodness to get through. You can always find a list of filter queries in our Help Center.
Best of luck taming your to-do lists!
– The Todoist Team
P.S. You can also use any of these new filter queries in the Quick Find bar at the top of your Todoist for a fast one-time task search
The post Filters: Now with even more ways to slice and dice your to-do lists appeared first on Todoist Blog.
This month marks the ten-year anniversary of Todoist. (And in a happy bit of coincidence, it also happens to be the same month we passed 10 million registered users.)
I couldn’t let these awesome milestones go by without thanking our community for believing in what we do. Some of you have been with us since the beginning or close to it. Many of you have been loyal Todoist users for years. None of this would have been possible without you.
Looking back, this is what Todoist (and I) looked like at the beginning of our journey:
(I’m a bit embarrassed by my English )
Needless to say, we’ve evolved some since 2007. You’ve been with us through a lot.
Over the years, we’ve come to mean a lot more to people than just a to-do list app. Millions of users and almost fifty Doist teammates share my passion for bringing simplicity and order to our goals – in work and in life.
- We believe that there’s more to productivity than just getting things done.
- We believe that it’s important to know not just what you do, but why you do it.
- And we believe that big progress is made by checking off the small tasks every day.
Most importantly, though, we believe that it’s possible to balance passionate ambition with health and mindfulness, quality time with family and friends, humility and good humor. To live more and stress less.
That’s why we don’t have an exit strategy
In a market that’s obsessed with exit strategies (i.e., getting rich and getting out), I want to share ours: We don’t have one. Period.
We’ve been approached by large companies, and we’ve declined even primary acquisition talks. The reason is simple: Most acquisitions outright kill your company. Those large companies who want to buy you out don’t believe in what you’re trying to do. Your mission gets diluted, and more often than not, user experience suffers.
We’re driven by building a long-lasting company that will continue to help people simplify and organize their lives for decades to come.
Our team feels very strongly about our no exit approach. It’s one of the main cornerstones of Doist’s DNA. As a result, we’re one of the few successful productivity companies in the world that remain independent. That includes never having raised a cent of VC money. Most of our competitors, on the other hand, haven’t outlived the test of time or have been acquired by a much bigger fish.
You can count on us for the long-haul.
This is only the beginning
Todoist’s journey is still just starting. We have a long road ahead of us. There are a lot more small tasks to check off in achieving our goal to help millions more people make work and life calmer, more organized, and more productive.
So here’s to all that you’ll accomplish with Todoist in the next ten years Ten million heartfelt thank yous.
Amir Salihefendic, CEO and Founder of Doist
Doist was founded by a refugee.
Years before he started creating Todoist, Amir and his family were forced to flee the war in Bosnia as refugees and start a completely new life in Denmark.
They didn’t know the language, they didn’t know the culture, and everything that they had spent their lives building was hastily left behind in a country devastated by violence that resulted in the death of over 100,000 people.
Denmark welcomed Amir’s family and gave them a chance to start over in their adopted home.
Throughout the last 10 years, Doist has been built upon a foundation of inclusion and a deeply held belief that our diversity makes us much, much stronger as a company.
Our 50 team members come from 20 different countries ranging from Jamaica to Poland, Taiwan and Australia. We’re men and women, gay and straight, religious and atheistic. This remote company we’ve built is borderless – and we believe that this way of working is the future.
That’s why we are adding our voice to the chorus of condemnation against the unconstitutional and immoral executive order enacted this past weekend by the President of the United States barring refugees, as well as visitors, from seven Muslim-majority countries from entering the US.
In support of those whose lives have been put in danger by this ignorant and xenophobic action – and similar actions being enacted around the world – we’ve donated $25,000 to the International Rescue Committee, an organization committed to helping people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future.
Today, and always, Doist stands for inclusivity, open-mindedness, and diversity.
To those who stand with us, thank you.
If you use Todoist to collaborate with your team, there’s a lot you need to stay on top of – new tasks assigned to you, new comments from teammates, deadline changes. And that’s just for starters.
Teamwork moves fast, and project notifications can quickly overwhelm your inbox.
If that sounds at all familiar, we’re launching the integration for you – Inbox by Gmail automagically organizes all your Todoist notifications so you can quickly get up to speed on the latest. It’s a faster, saner way to stay up-to-date on all your shared projects.
Here’s what you’ll see next time you open your Inbox:
Notifications bundled into one skimmable digest
With this new integration, notifications are grouped/bundled together by project into a single expandable card. No need to sift through a long list of emails and search for important notifications from your projects. Each Todoist project is clearly marked so you can quickly get up to speed on each one.
Quick highlights of what’s important
Inbox does the heavy lifting for you, surfacing the most relevant information from your notification in a message preview. Quickly skim through all your notifications without having to open them. Swipe away ones that don’t need your attention, and click through to get more details for the ones that do.
One-click access to your projects and tasks
Each notification preview in Inbox includes a link directly to the relevant task or project. Simply click on “Open in Todoist” and start getting things done in your Todoist.
(Or “Pin” your notification to your Inbox to make sure you come back to it later.)
If you’re already a Inbox by Gmail user and have email notifications turned on in Todoist, you don’t have to do a thing. Starting today, Inbox will auto-magically organize your Todoist email notifications without any further action on your part.
If you’re not an Inbox user, try it out today to start managing your shared project notifications with ease.
The post Keep your Todoist notifications beautifully organized with Inbox by Gmail appeared first on Todoist Blog.